Download a planning template
One illustrative placement row. Replace the example, then add a row for each logo, sponsor mark or text placement.
Examples only, not an accepted order or a size chart. Edit the file locally and confirm the final brief in your contact conversation.
1. Start with the source, not a screenshot
Where available, share an editable source or vector artwork file rather than a screenshot taken from a website. Include the original version so the design can be reviewed at the intended size. If you only have a raster image, send the highest-quality original available and explain its intended print dimensions.
There is no single file format or resolution that guarantees suitability for every garment and decoration process. Ask which files are needed for the specific request. Do not assume that a social-media image is production-ready, that image enlargement restores detail, or that artwork cleanup is included in the quotation.
2. Give each placement its own row
Front, back, sleeves, shorts and other garment areas are separate locations. State which design and garment receives each mark, the proposed width and height in centimeters, and how it should be positioned. A measurement without a reference point can still be ambiguous.
Use the downloadable placement brief to connect a file reference with one location. Its row is an example, not an order approval. Use a new design identifier when home and away kits have different layouts, and ask whether the same intended dimensions suit the selected adult and youth garments.
| Field | What to provide | What still needs review |
|---|---|---|
| Artwork reference | Logo filename and version | File suitability for the agreed process |
| Garment and position | Design A, jersey front | Placement on the actual garment |
| Dimensions | Intended width × height in cm | Feasibility and final approved dimensions |
| Color reference | Named reference or supplied code | Available material and decoration match |
3. Separate text, colors and individual variations
Provide exact text in addition to any visual reference. Check spelling, capitalization and accents, and explain whether names, numbers or role labels vary between items. Keep those individual assignments in a size-and-printing roster rather than embedding them in a general logo instruction.
A screen mockup is useful for discussing a layout, but it does not establish an exact physical shade. Include any color references you use and ask how the actual fabric and decoration colors will be agreed. Discuss available samples or other approval arrangements when color matching matters; do not assume a physical sample is included.
4. Check rights and keep one approved version
Only provide logos, sponsor marks and artwork you are entitled to reproduce for the intended use. A downloadable club logo or an image found in search is not evidence of permission. Tell us which files and positions are authorized for your project.
Give revised files clear version names and state what changed. Before approving production, reconcile the latest artwork files, placement list and roster so an obsolete attachment is not mistaken for the current brief. Confirm how changes after approval would be handled before committing.
5. Confirm the garment-specific artwork brief
Review the artwork together with garment construction, colors, sizes and quantities. Ask about the available decoration method, any setup or artwork charges, and what the approval actually covers. Digital layout approval and checking a physical garment answer different questions.
- Correct file version for every garment and position
- Approved spelling, names and number assignments
- Intended dimensions, placement and color expectations
- Confirmed decoration feasibility and any additional charges
- Agreed approval steps before custom production
Common questions
Can I send a logo screenshot?
You can send it as an initial reference, but it may not be sufficient for production. Share the clearest original available and ask which source files are needed for your garment and decoration.
Does approving a mockup guarantee the exact fabric color?
No. A digital layout and a physical fabric shade are different. Confirm how fabric, decoration colors and any samples will be reviewed for the actual order.
Can one artwork file cover every garment?
It can be a shared source, but each garment, placement and intended size still needs a clear assignment and feasibility review.
Related products and order information
- Custom Football Kits
- Custom T-Shirts
- Running Wear
- Training Wear
- Teamwear
- Custom Sports Uniforms
- Customization and artwork requirements
- How the custom-order process works
- International delivery planning
- Custom-order cancellation and quality issues
Product images and colorways are original design concepts, not stock listings. For your actual project, prepare a quote request or contact KitReload.